Team capacity

Overview

Discovering someone’s on vacation the day before a deadline is avoidable with the right visibility. This preset gives you a complete view of who’s out over the next month so you can plan around absences instead of being surprised by them.

What this is for

This preset solves the capacity planning problem teams face. People schedule time off in various systems, it gets approved, and then everyone forgets until someone’s out-of-office message pops up the day they need something. You end up constantly asking “when are you off again?” or worse, making plans that fall apart because key people aren’t available.

The Team capacity preset compiles all upcoming absences for the next 30 days, organized by week, in one place. You see who’s out when, can spot coverage gaps before they become problems, and can schedule work around people’s availability instead of constantly rescheduling when conflicts emerge.

Who should use this

Project managers planning sprints and setting deadlines who need to account for who’s actually available. You’ll avoid committing to delivery dates when half your team is out.

Team leads doing capacity planning who need to know if they can take on new work. You’ll see how much actual working time your team has available instead of assuming everyone’s here.

People managers coordinating coverage and on-call rotations who need to ensure someone’s always available. You’ll spot gaps in coverage before they become incidents.

The prompt

List all the upcoming absences for the next 30 days, organized by week.

How to use

Click here to create a new Echo using this preset. You'll be able to customize the prompt and schedule before it starts generating answers.